Spring HOD Agenda

Spring House of Delegates Meeting

Saturday, May 14, 2016


Monroe Community College, Rochester
Driving Directions - Campus Map PDF

Officials Meeting - 9:00 AM - 10:00 PM Building 8 - Room 200

  • Year in review, Officials Budget, hot topics, and general discussion about swimming and officiating.

Stroke and Turn Clinic - 10:00 AM - 12:00 PM Building 8 - Room 200

  • For new and re-certifying Stroke and Turn Judges.

Referee/Starter Clinic - 10:00 AM - 12:00 PM Building 9 - Room 244

  • For new and re-certifying Starters and Referees.

Administrative Official Clinic - 10:00 AM - 12:00 PM Building 9 - Room 246

  • For new and re-certifying Administrative Officials. It is highly recommended that those certified as Referees attend an Admin Officials Clinic, mainly to become familiar with how time resolution is handled via Meet Manager.

Meet Directors Workshop - 9:00 AM to 12:00 PM Building 8 - Room 300

  • Meet Director's Handbook: PDF
  • Meet Director's Workshop Package: PDF [2015 version]
  • Meet Director's Workshop Slides: PDF [2015 version]
  • Meet Director's Test: PDF [2015 test]
  • Registration, Event Age and Relay Exception Reports: "how-to" PDF

Coaches Meeting and Election - 10:30 - 12:00 Building 8 - Room 100

  • Junior Coach Representative election - During the meeting the Junior Coach Representative will be determined by majority vote of coaches in good standing present and voting. A valid coach's membership card with BGC and APT must be presented to receive voting credentials.

Athletes Meeting - 12:00 PM - 1:00 PM - Building 8 - Room 200

HOD Registration beginning at 12:30A valid athlete membership card or non-athlete membership card with BGC and APT must be presented to receive voting credentials.

Spring House of Delegates Meeting at 1:00 PM Building 8 - Room 300

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Reading, correction and adoption of previous minutes: Fall 2015 HOD draft minutes PDF

Reports of officers

General Chairman:

  • General Chair Report
  • General Update from the Executive Director of USA Swimming

Administrative Vice-Chairman: PDF

Age Group Vice-Chairman: PDF

Senior Group Vice-Chairman:

Finance Vice-Chairman:

Technical Planning: PDF

Coach Representative Report: Senior Coach PDF

Athlete Representatives Report: 

Safe Sport: ​2015 Safe Sport Leadership Conference Report

March 2nd HOD Report

USA Swimming 2015 1st Quarter Accident Charts

USA Swimming 1st Quarter 2015 Accident Summary by LSC

USA Swimming 2014 Year End Accident Charts

Treasurer's Report: to be distributed at the meeting

Niagara LSC Records: 


Secretaries Report: 

Reports of committees and coordinators

Open Water: 


Legislation / By-Laws:



National Times Verification:  PDF


New business

Approval of Meet Calendar:

2016-2017 Proposed Bid-Calendar for HOD Approval

2016-2017 Bid-Calendar Information

Proposal for Addition to Policies and Procedures


Niagara Elections​ - Announcement with job details

  • Administrative Vice Chair
  • Age Group Vice Chair
  • Junior Coaches’ Representative
  • Junior Athlete Representative
  • Technical Planning
  • Treasurer

Resolutions and orders