Spring House of Delegates Meeting
Saturday, May 11, 2013

Monroe Community College, Rochester
Driving Directions - Campus Map

Coaches Meeting and Election - 9:00 - 11:30 Building 8 - Room 300
A valid coach's membership card with BGC and APT must be presented to receive voting credentials.

Athletes Meeting - 11:00 - 12:00 - Building 8 - Room 200

Officials Meeting - 9:00 - 12:00 Building 8 - Room 100

HOD Registration beginning at 11:30 - A valid athlete membership card or non-athlete membership card with BGC and APT must be presented to receive voting credentials.

Spring House of Delegates Meeting at 12:00 Building 8 - Room 300

Contributing to a House of Delegates Discussion In the hopes of an efficient and productive meeting! Once the previous speaker has finished and you have been acknowledged by the General Chairman… Stand up, introduce yourself, and state the name of the swim club you are representing. Speak clearly and concisely. Stay on subject and avoid personal attacks. State your motion or idea affirmatively: “I feel that we should…,” rather than “I feel that we should not…”. Most importantly: Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Reading, correction and adoption of previous minutes: Fall 2012 HOD draft minutes 

Reports of officers

General Chairman: 

Eastern Zone Meeting and Director's Report:

• Chuck Wielgus General Update - April 2013 
• Athlete Honor Code/Travel Policy and Authorization Forms 
• Eastern Zone Board of Directors Report 
• May Meeting Report 

Administrative Vice-Chairman: 

• Report 
• Grant Program Status and Information
• Virtual Club Championship History 

 

Age Group Vice-Chairman:

Senior Group Vice-Chairman:

Finance Vice-Chairman:

Technical Planning: 

Coach Representative Report:

Athlete Representatives Report: 

Safety: 

• Report 
• Accident Statistics 
• Safe Sport Report 

Treasurer's Report: to be distributed at the meeting

Niagara LSC Records: New Records 

Membership - Current Club Statistics: 

Membership - Athlete Registrations Graph: 

Secretaries Report: All meeting minutes are current.

Reports of committees and coordinators

Open Water:

Officials: 

Legislation / By-Laws:

Disability:

Diversity:

Scholarship: 2013 Cover Letter      2013 Application 

Board of Review: 

National Times Verification: 

Communications:  

• Web Analytics 
• Communications are sent to e-mail addresses listed in the SWIMS database (Coach and Club Contact). If you aren't getting updates your address isn't listed or is incorrect in the database. Work with your team registrar and Jim Bowen to correct it.
• People that aren't club contacts/coaches that wish to receive updates should signup for the ni-lsc-news+subscribe@googlegroups.com (click here for the news item with more detail)
• Clubs need to make sure they are updating email addresses! If you aren't sure if your club has the correct information please ask Jim Bowen or Eric Stimson to provide the current listing. 

New business

1. Approval of Meet Calendar 
2. Proposed Amendments to the Niagara Swimming Bylaws
   • Proposal to change the membership of the BOR (PDF)
     • Proposed by Eric Stimson
       • The bylaw as it will read if the amendment is adopted (PDF)
   • Proposal to add 3-5 elected positions for Age Group Committee (PDF)
     • Proposed by Adam Zackowski
3. Proposed Amendments to the Niagara Swimming Policies and Procedures
   • Proposal to change the entry fee schedule (PDF) (Effective date 9/1/2013)
     • Proposed by Rick Aronberg - STAR
   • Multiple proposals for NI P&P changes -- Modified 4/17 (#2, 3, 4 and 7 have been withdrawn)
     • Proposed by Adam Zaczkowski, Will Chidsey, and Syracuse Chargers Coaching Staff
4. Proposed Amendments to the Niagara Swimming Zone Team Policies and Procedures
   • Multiple Proposals to change NI ZT Policies and Procedures -- Modified 4/17 (#4 has been withdrawn).
     • Proposed by Adam Zaczkowski, David Lacey, and NI BOR
5. Niagara Elections (click for Job Descriptions) 
   • General Chair
     • Bio for Jim Bowen
   • Senior Group Vice Chair
     • Bio for Ryan Callan
   • Registrar
     • Bio for Jim Bowen
   • Junior Coaches’ Representative
     • Bio for Marci Callan
   • Junior Athlete Representative
   • Secretary
     • Bio for Martha Keating
   • Finance Vice Chair
   • Board of Review
     • Laurie McManus
     • Becky Sapio
     • Tim Bennett
     • Deborah Burke 
6. Junior Athlete Representative Presentations
7. Presentation of Awards

Resolutions and orders

Adjournment

Mandatory Meet Director / Meet Management Workshop immediately after the House of Delegates Meeting at approximately at 1:30 PM - Room 300

Meet Director's Handbook:

Meet Director's Workshop Package:    Meet Director's Workshop Slides:

Spring 2012 Attendance:

Meet Director's Test:

Registration, Event Age and Relay Exception Reports: "how-to"

Membership-Registration questions?  Jim Bowen will be available after the Meeting to answer questions.