Niagara Links
Spring HOD Agenda

Spring House of Delegates Meeting

Saturday, May 2, 2015

Monroe Community College, Rochester
Driving Directions - Campus Map PDF

Officials Meeting - 9:00 AM - 12:00 PM Building 8 - Room 200

Meet Directors Workshop - 9:00 AM to 12:00 PM Building 8 - Room 300

  • Meet Director's Handbook: PDF
  • Meet Director's Workshop Package: PDF [2014 version]
  • Meet Director's Workshop Slides: PDF [2014 version]
  • Spring 2014 Attendance: 
  • Meet Director's Test: PDF [2014 test]
  • Registration, Event Age and Relay Exception Reports: "how-to" PDF

Coaches Meeting and Election - 10:30 - 12:00 Building 8 - Room 100

  • Junior Coach Representative election - During the meeting the Junior Coach Representative will be determined by majority vote of coaches in good standing present and voting. A valid coach's membership card with BGC and APT must be presented to receive voting credentials.

Athletes Meeting - 12:00 PM - 1:00 PM - Building 8 - Room 200

HOD Registration beginning at 12:30A valid athlete membership card or non-athlete membership card with BGC and APT must be presented to receive voting credentials.

Spring House of Delegates Meeting at 1:00 PM Building 8 - Room 300

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Reading, correction and adoption of previous minutes: Fall 2014 HOD draft minutes PDF

Reports of officers

General Chairman: 

Administrative Vice-Chairman: 

Age Group Vice-Chairman:

Senior Group Vice-Chairman:

Finance Vice-Chairman:

Technical Planning: 

Coach Representative Report:

Athlete Representatives Report: 

Safe Sport:  ​2015 Safe Sport Leadership Conference Report

Treasurer's Report: to be distributed at the meeting

Niagara LSC Records: 

  • Women's SCY Records 
  • Women's LCM Records 
  • Men's SCY Records 
  • Men's LCM Records 


  • Athlete Registrations Graph 
  • Current Club Statistics 
  • LSC Membership Trends Report 2015 

Secretaries Report: 

Reports of committees and coordinators

Open Water:


Legislation / By-Laws:



Scholarship: Current Application and Instructions Available Here

National Times Verification: 

Communications/Website: 2014-2015 items will be posted just prior to the HOD meeting

  • Past Year - Overview
  • Past Year - Frequency and Recency (sessions and page views)
  • Past Year - Frequency and Recency (days since last session)
  • Past Year - Types of Devices Used
  • Past Year - Types of Mobile Devices Used (just for fun!)

New business

Approval of Meet Calendar

Niagara Elections​ - Announcement with job details

  • General Chair
  • Senior Group Vice Chair
  • Registrar
  • Junior Coaches’ Representative
  • Junior Athlete Representative
  • Secretary
  • Finance Vice Chair
  • Technical Planning (1 year term through 8/31/2016)

Resolutions and orders