Niagara Links
Spring HOD Agenda

Spring House of Delegates Meeting

Sunday, June 10, 2018


Onondaga Community College, Syracuse
Driving Directions - Map PDF 

Officials Meeting - 9:00 AM - 10:00 AM - Room XXX

  • Year in review, Officials Budget, hot topics,  and general discussion about swimming and officiating.

Stroke and Turn Clinic - 10:00 AM - 12:00 PM  - Room XXX

  • For new and re-certifying Stroke and Turn Judges.

Referee/Starter Clinic - 10:00 AM - 12:00 PM  - Room XXX

  • For new and re-certifying Starters and Referees.

Administrative Official Clinic - 10:00 AM - 12:00 PM  - Room XXX

  • For new and re-certifying Administrative Officials. It is highly recommended that those certified as Referees attend an Admin Officials Clinic, mainly to become familiar with how time resolution is handled via Meet Manager.

Meet Directors Workshop - 9:00 AM to 12:00 PM  - Room XXX

  • Meet Director's Handbook: PDF
  • Meet Director's Workshop Package: PDF
  • Meet Director's Workshop Slides: PDF
  • Meet Director's Test: PDF
  • Registration Exception Reports: "how-to" PDF

Coaches Meeting and Election - 10:30 - 12:00 - Room XXX

  • Junior Coach Representative election - During the meeting the Junior Coach Representative will be determined by majority vote of coaches in good standing present and voting. A valid coach's membership card with BGC and APT must be presented to receive voting credentials.

Athletes Meeting - 12:00 PM - 1:00 PM  - Room XXX

HOD Registration beginning at 12:30A valid athlete membership card or non-athlete membership card with BGC and APT must be presented to receive voting credentials.

Spring House of Delegates Meeting at 1:00 PM - Room XXX

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Reading, correction and adoption of previous minutes:


Reports of officers

General Chairman:

  • General Chair Report PDF

Administrative Vice-Chairman:        

  • Report PDF

Age Group Vice-Chairman: Report PDF

Senior Group Vice-Chairman:

  • Report PDF

Finance Vice-Chairman: 

Technical Planning: 

Coach Representative Report: 

Athlete Representatives Report: 

Safe Sport/Safety:  

  • Safe Sport Assessment News Article
  • Safe Sport Inventory Self Assessment Guide
  • Safe Sport Team Assessment
  • Niagara ROO Summary 2017 YTD
  • Concussion Consensus Paper
  • Concussion Info Sheet for Parents and Swimmers
  • Possible Concussion at the pool check list 
  • Posted Hypoxic Training protocol
  • USA Swimming 2017 YTD Accident Summary Graphs

Treasurer's Report: Report (will also be distributed at the meeting)

Niagara LSC Records: 

  • Women's SCY Open Records
  • Women's SCY Age Group Records
  • Women's LCM Age Group Records
  • Men's SCY Open Records
  • Men's SCY Age Group Records


  • Athlete Registrations Graph 
  • Current Club Statistics 
  • LSC Membership Trends Report 2018
  • LSC Membership Trends Chart
  • LSC Membership Retention Chart

Secretaries Report: 

Reports of committees and coordinators

Open Water: 


  • Report PDF
  • Statistics - Spring 2018 PDF

Legislation / By-Laws:



  • Diversity Chair Report PDF

National Times Verification: Report PDF


New business

Approval of Meet Calendar:

2018-2019 Winter (Sept - May) Bid Calendar for HOD Approval 

2018-2019 Winter (Sept - May) Bid Announcement



Proposal for By-Laws Amendment

Niagara Elections​

Administrative Vice Chair


Age Group Vice Chair

Technical Planning 

Junior Coaches’ Representative (Held at Coach's Meeting)


Resolutions and orders