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Spring HOD Agenda

Spring House of Delegates Meeting

Saturday, May 13, 2017


Monroe Community College, Rochester
Driving Directions - Campus Map PDF

Officials Meeting - 9:00 AM - 10:00 AM Building 8 - Room 200

  • Year in review, Officials Budget, hot topics,  and general discussion about swimming and officiating.

Stroke and Turn Clinic - 10:00 AM - 12:00 PM Building 8 - Room 200

  • For new and re-certifying Stroke and Turn Judges.

Referee/Starter Clinic - 10:00 AM - 12:00 PM Building 9 - Room 244

  • For new and re-certifying Starters and Referees.

Administrative Official Clinic - 10:00 AM - 12:00 PM Building 9 - Room 246

  • For new and re-certifying Administrative Officials. It is highly recommended that those certified as Referees attend an Admin Officials Clinic, mainly to become familiar with how time resolution is handled via Meet Manager.

Meet Directors Workshop - 9:00 AM to 12:00 PM Building 8 - Room 300

  • Meet Director's Handbook: 
  • Meet Director's Workshop Package: 
  • Meet Director's Workshop Slides: 
  • Meet Director's Test: 
  • Registration, Event Age and Relay Exception Reports: "how-to" PDF

Coaches Meeting and Election - 10:30 - 12:00 Building 8 - Room 100

  • Junior Coach Representative election - During the meeting the Junior Coach Representative will be determined by majority vote of coaches in good standing present and voting. A valid coach's membership card with BGC and APT must be presented to receive voting credentials.

Athletes Meeting - 12:00 PM - 1:00 PM - Building 8 - Room 200

HOD Registration beginning at 12:30A valid athlete membership card or non-athlete membership card with BGC and APT must be presented to receive voting credentials.

Spring House of Delegates Meeting at 1:00 PM Building 8 - Room 300

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Reading, correction and adoption of previous minutes: Fall 2016 HOD draft minutes PDF   Agenda is available here to view any attachments

Reports of officers

General Chairman:

  • General Chair Report PDF

Administrative Vice-Chairman:        

  • Report PDF
  • Eastern Zone Meeting Notes PDF

Age Group Vice-Chairman: Report PDF

Senior Group Vice-Chairman:

Finance Vice-Chairman: Report PDF

Technical Planning: 

Coach Representative Report: Senior Coach 

Athlete Representatives Report: 

Safe Sport/Safety: Report ​PDF

Treasurer's Report: to be distributed at the meeting

Niagara LSC Records: 

  • Women's SCY Records
  • Women's LCM Records
  • Men's SCY Records
  • Men's LCM Records


  • Athlete Registrations Graph 
  • Current Club Statistics 
  • LSC Membership Trends Report 2016
  • LSC Membership Trends Chart
  • LSC Membership Retention Chart

Secretaries Report: 

Reports of committees and coordinators

Open Water: 


  • Report PDF
  • Statistics - Spring 2016 PDF

Legislation / By-Laws:



National Times Verification: Report PDF


New business

Approval of Meet Calendar:

2017-2018 Winter (Sept - May) Bid Calendar for HOD Approval

2017-2018 Winter (Sept - May) Bid Announcement

Proposal for By-Laws Amendment

Amendments required for hiring a staff member (Proposed by Eric Stimson. Added on 4/12. Will require 2/3 vote) 

Niagara Elections​

General Chair

- Bio for Jim Stromski

Senior Group Vice Chair


- Eric Stimson

Junior Coaches’ Representative

- Seth Williams

Junior Athlete Representative


Finance Vice Chair

Resolutions and orders