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Spring HOD Agenda

Spring House of Delegates Meeting

Saturday, May 3, 2014

Monroe Community College, Rochester
Driving Directions - Campus Map PDF

Officials Meeting - 9:00 AM - 12:00 PM Building 8 - Room 200

Meet Directors Workshop - 9:00 AM to 12:00 PM Building 8 - Room 300

  • Meet Director's Handbook: PDF
  • Meet Director's Workshop Package: PDF
  • Meet Director's Workshop Slides: 
  • Spring 2013 Attendance: 
  • Meet Director's Test: PDF
  • Registration, Event Age and Relay Exception Reports: "how-to" PDF

Coaches Meeting and Election - 10:30 - 12:00 Building 8 - Room 100
A valid coach's membership card with BGC and APT must be presented to receive voting credentials.

Athletes Meeting - 12:00 PM - 1:00 PM - Building 8 - Room 200

HOD Registration beginning at 12:30A valid athlete membership card or non-athlete membership card with BGC and APT must be presented to receive voting credentials.

Spring House of Delegates Meeting at 1:00 PM Building 8 - Room 300

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Reading, correction and adoption of previous minutes: Fall 2013 HOD draft minutes PDF

Reports of officers

General Chairman: 

Administrative Vice-Chairman: 

Age Group Vice-Chairman:

Senior Group Vice-Chairman:

Finance Vice-Chairman:

Technical Planning: 

Coach Representative Report:

Athlete Representatives Report: 

Safety: Safe Sport Presentation (PDF)

Treasurer's Report: to be distributed at the meeting

Niagara LSC Records: 

Membership - Current Club Statistics: 

Membership - Athlete Registrations Graph: 

Secretaries Report: 

Reports of committees and coordinators

Open Water:

Officials: 

Legislation / By-Laws:

Disability:

Diversity:

Scholarship: Current Application and Instructions Available Here

Board of Review: 

National Times Verification: PDF

Communications:  

New business

  1. Proposal from Mark Teixeira (Skaneateles Lightning Swimming Club) - It is proposed that the meet hosts for the Niagara Swimming Short Course and Long Course Championships accept Late Entries. The meet hosts would add language to their meet announcements similar to the Example language below.

Example language to add to meet announcement: ********************************************************************    

LATE ENTRY DEADLINE:

Additional entries from qualifying swims achieved at meets occurring on the weekend just prior to the Short Course and Long Course Championships are due by noon, 12:00 PM (EST), on the Monday following said weekend meets.
Only those teams who have been accepted into the meet may submit additional entries.
This is the identical wording to what was in last summer's Niagara Long Course Championship meet announcement, other than the deadline has been moved up from 5:00PM to noon.
 
Please be advised that a Meet Manager backup file from said meets on Sunday must be submitted to Niagara Swimming upon conclusion of the meet on Sunday so times can be uploaded into the SWIMS national time database and used to verify any late entries that are submitted to the meet host.
*************************************************
  1. Presentations from clubs submitting simultaneous bids in the same geographic region (1/31/2015)

    1. STAR

    2. TWST

  2. Presentations from clubs submitting simultaneous bids for Niagara meets

    1. 2015 Niagara Championship Qualifier - Rochester

      1. HAST

      2. VICT

    2. 2015 Niagara Regional Championships - Rochester

      1. GCOM

      2. SEAS

    3. 2015 Niagara Championships

      1. FAST

      2. SYCH

  3. Approval of Meet Calendar 

  4. Niagara Elections 

    • Treasurer

    • Administrative Vice Chair

    • Technical Planning

    • Age Group Vice Chair

    • Board of Review

      • Need 5 elected of which 1 must be an athlete

  5. Junior Athlete Representative Presentations

Resolutions and orders

Adjournment