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Spring HOD Agenda

Spring House of Delegates Meeting

Saturday, May 14, 2016


Monroe Community College, Rochester
Driving Directions - Campus Map PDF

Officials Meeting - 9:00 AM - 10:00 AM Building 8 - Room 200

  • Year in review, Officials Budget, hot topics, election of Official's Chair and general discussion about swimming and officiating.

Stroke and Turn Clinic - 10:00 AM - 12:00 PM Building 8 - Room 200

  • For new and re-certifying Stroke and Turn Judges.

Referee/Starter Clinic - 10:00 AM - 12:00 PM Building 9 - Room 244

  • For new and re-certifying Starters and Referees.

Administrative Official Clinic - 10:00 AM - 12:00 PM Building 9 - Room 246

  • For new and re-certifying Administrative Officials. It is highly recommended that those certified as Referees attend an Admin Officials Clinic, mainly to become familiar with how time resolution is handled via Meet Manager.

Meet Directors Workshop - 9:00 AM to 12:00 PM Building 8 - Room 300

  • Meet Director's Handbook: PDF
  • Meet Director's Workshop Package: PDF
  • Meet Director's Workshop Slides: PDF
  • Meet Director's Test: PDF
  • Registration, Event Age and Relay Exception Reports: "how-to" PDF

Coaches Meeting and Election - 10:30 - 12:00 Building 8 - Room 100

  • Junior Coach Representative election - During the meeting the Junior Coach Representative will be determined by majority vote of coaches in good standing present and voting. A valid coach's membership card with BGC and APT must be presented to receive voting credentials.

Athletes Meeting - 12:00 PM - 1:00 PM - Building 8 - Room 200

HOD Registration beginning at 12:30A valid athlete membership card or non-athlete membership card with BGC and APT must be presented to receive voting credentials.

Spring House of Delegates Meeting at 1:00 PM Building 8 - Room 300

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Reading, correction and adoption of previous minutes: Fall 2015 HOD draft minutes PDF

Reports of officers

General Chairman:

Administrative Vice-Chairman:        

Age Group Vice-Chairman: Report PDF

Senior Group Vice-Chairman:

Finance Vice-Chairman: Report PDF

Technical Planning: Proposal of Niagara Regional and IMX Meets

Coach Representative Report: Senior Coach 

Athlete Representatives Report: Being an Olympic year several swimmers from Niagara will be representing our District out at Omaha, Nebraska. Best of luck to those athletes!

Safe Sport/Safety: Report ​PDF

Treasurer's Report: to be distributed at the meeting

Niagara LSC Records: 


Secretaries Report: 

Reports of committees and coordinators

Open Water: 


Legislation / By-Laws:



National Times Verification: Report PDF


  • Past Year - Overview
  • Past Year - Frequency and Recency (sessions and page views)
  • Past Year - Frequency and Recency (days since last session)
  • Past Year - Types of Devices Used
  • Past Year - Types of Mobile Devices Used (just for fun!)

New business

Approval of Meet Calendar:

2016-2017 Winter (Sept - May) Bid Calendar for HOD Approval (see notes below)

1. There was no bid for the Niagara 14&U Age Group Championships as proposed on March 9-12.

2. There was no bid for the Niagara Championships as proposed on March 23-26.

3. There is an alternate proposal for a single championship meet to be held on the March 9-12 weekend that is listed on the proposed calendar.

4. We have lifted the single host restriction on the weekend of the Niagara Championship Qualifier and gone back to three. This change is necessary to accommodate the swimmers that would have been shifted to the split championship meets.

5. Technical Planning is working on finalizing the Regional Meet format (which will be sent to those hosts).

6. The stipends are listed as TBD because there is a pending proposal to eliminate the stipends (both awards and facility) but also eliminate the surcharge for those meets. We have a preliminary breakdown of how that breaks down which I will share when I have cleaned it up. Please email me if you have questions about that. Because this is a 2017 budget item it will not be decided until the Fall HOD meeting.

2016-2017 Winter (Sept - May) Bid Announcement

Proposal for By-Laws Amendment

605.7 Executive Committee

Niagara Elections​ - Announcement with job details

Resolutions and orders