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Spring HOD Agenda

Spring House of Delegates Meeting

Saturday, May 13, 2017

ALL ITEMS ARE SUBJECT TO CHANGE!

Monroe Community College, Rochester
Driving Directions - Campus Map PDF

Officials Meeting - 9:00 AM - 10:00 AM Building 8 - Room 200

  • Year in review, Officials Budget, hot topics,  and general discussion about swimming and officiating.

Stroke and Turn Clinic - 10:00 AM - 12:00 PM Building 8 - Room 200

  • For new and re-certifying Stroke and Turn Judges.

Referee/Starter Clinic - 10:00 AM - 12:00 PM Building 9 - Room 244

  • For new and re-certifying Starters and Referees.

Administrative Official Clinic - 10:00 AM - 12:00 PM Building 9 - Room 246

  • For new and re-certifying Administrative Officials. It is highly recommended that those certified as Referees attend an Admin Officials Clinic, mainly to become familiar with how time resolution is handled via Meet Manager.

Meet Directors Workshop - 9:00 AM to 12:00 PM Building 8 - Room 300

  • Meet Director's Handbook: PDF
  • Meet Director's Workshop Package: PDF
  • Meet Director's Workshop Slides: PDF
  • Meet Director's Test: PDF
  • Registration Exception Reports: "how-to" PDF

Coaches Meeting and Election - 10:30 - 12:00 Building 8 - Room 100

  • Junior Coach Representative election - During the meeting the Junior Coach Representative will be determined by majority vote of coaches in good standing present and voting. A valid coach's membership card with BGC and APT must be presented to receive voting credentials.

Athletes Meeting - 12:00 PM - 1:00 PM - Building 8 - Room 200

HOD Registration beginning at 12:30A valid athlete membership card or non-athlete membership card with BGC and APT must be presented to receive voting credentials.

Spring House of Delegates Meeting at 1:00 PM Building 8 - Room 300

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Reading, correction and adoption of previous minutes: Fall 2016 HOD draft minutes PDF   Agenda is available here to view any attachments

Reports of officers

General Chairman:

Administrative Vice-Chairman:        

Age Group Vice-Chairman: Report PDF

Senior Group Vice-Chairman:

Finance Vice-Chairman: 

Technical Planning: 

Coach Representative Report: Meet Hierarchy PDF

Athlete Representatives Report: 

Safe Sport/Safety:  

Treasurer's Report: Report (will also be distributed at the meeting)

Niagara LSC Records: 

Membership: 

Secretaries Report: 

Reports of committees and coordinators

Open Water: Open Water Wetsuit Q&A

Officials:

Legislation / By-Laws:

Disability:

Diversity:

National Times Verification: Report PDF

Communications/Website: 

New business

Approval of Meet Calendar:

2017-2018 Winter (Sept - May) Bid Calendar for HOD Approval - updated 5/2

2017-2018 Winter (Sept - May) Bid Announcement

Presentation by GCOM for Niagara Regional Qualifier (Bronze) in Rochester

Presentation by VICT for Niagara Regional Qualifier (Bronze) in Rochester

Presentation by FAST for Niagara Jr/Sr PowerPoint (click for information pertaining to their presentation)

Presentation by SYCH for Niagara Jr/Sr PowerPoint

Presentation by BAAC for Niagara Championships (click for information pertaining to their presentation)

Presentation by FAST for Niagara Championships (click for information pertaining to their presentation)

Proposal for By-Laws Amendment

Amendments required for hiring a staff member (Proposed by Eric Stimson. Added on 4/12. Will require 2/3 vote) 

Niagara Elections​

General Chair

- Bio for Jim Stromski

Senior Group Vice Chair

- Kim Corby

Registrar

- Eric Stimson

Junior Coaches’ Representative

- Seth Williams

Junior Athlete Representative

- Sarah Gartner

Secretary

Finance Vice Chair

Resolutions and orders

Presentation of Awards

  • Age Group Athlete of the Year - Female
  • Age Group Athlete of the Year - Male
  • Senior Athlete of the Year - Female
  • Senior Athlete of the Year - Male
  • Age Group Coach of the Year
  • Senior Coach of the Year

Adjournment